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Home > Reserve City Hall Community Room

City Hall Community Room Use

The City of Melissa designated the City Hall Community Room as a meeting space for educational, cultural, and philanthropic activities supporting the Melissa Community.  Under the guidelines listed below, community organizations may request use of the Community Room for meetings. 

Below is just a general overview of Frequently Asked Questions, please read through the Community Room Use Policy in its entirety prior to submitting an application for use of the facility. 

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pdf Community Room Use Policy 

pdf Community Room Use Application

Any questions should be directed to Erin Mynatt, Assistant to the City Manager at emynatt@cityofmelissa.com or (972) 838-1380.


Frequently Asked Questions:

Who can use the Community Room:

  • After the City schedules its programs, other educational or cultural community or philanthropic organizations that are non-profit, non-partisan, and non-disruptive to other City Hall patrons, may apply to use the Community Room.  The City limits standing reservations and will not host regular meetings to give all groups equal access.
  • The Mayor or City Manager shall determine which community organizations may use the Community room and shall have final authority regarding use of the Community Room and/or cancellation or discontinuance of Community Room reservations

Hours:

  • The facility is available during City Hall service hours and must be cleaned and vacated prior to 10:00 p.m. on the night of the meeting.  For meetings during working hours, meetings must conclude at least fifteen minutes prior to the closing of City Hall. 

Cost:

  • A refundable $75.00 deposit will be required at the time of the reservation and refunded if the room is left clean and in original condition.  For any after hour use, an off duty Melissa Police Officer must serve as security and the applicant is responsible for paying the costs of security at a rate of $35.00 per hour.  Any reservation is tentative until security availability is confirmed.
Maximum Occupancy:
  • The posted maximum occupancy per the Fire Marshal is 34 people


Application Process:

pdf Community Room Use Application 

  • All individuals/organizations will be required to fill out an application. 
  • All individuals/organizations will be allowed to use the Community Room no more than one (1) time each month. 
  • Applicants may reapply for use of the room upon successful completion of the last reserved meeting.
  • Applications for room use will be accepted up to 30 days prior to the date the room is needed. 

Applications may be submitted in person to Erin Mynatt at City Hall, Administration Suite on the 2nd Floor or via email at emynatt@cityofmelissa.com.

Applicants must pay the associated deposit and security fee (if applicable) by check payable to the City of Melissa.


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